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Return of Federal Financial Aid when Withdrawing

Students receiving financial aid must follow withdrawal procedures. Students will be required to repay a portion of aid funds used at the time they withdraw, or receive reimbursement for time in attendance.

To comply with this policy, students must do the following:

  1. A student who withdraws should do so officially through the Office of Student Development. Failure to withdraw officially could result in the assignment of an “F” grade for the work attempted and in a forfeiture of refunds. It is the student’s responsibility to be sure his/her registration and withdrawal are correct.
  2. After obtaining instructors' signatures and last date of attendance on the drop card, the card must be taken to the aid office for a staff signature. The last date of attendance will be used to calculate the repayment/refund amount of aid due. Repayment/refund pertains just to students completely withdrawing from all classes. Students on approved leave of absence are not considered withdrawn unless they do not return to school within the stated time frame.
  3. The college will calculate:
    • The total amount of aid that the student received from the Pell Grant program, SEOG, and any federal loans;
      • The total amount of same aid that was used for tuition, fees, books, and supplies (charged to account);
      • The total number of days the student attended classes, and compare this number to total days in the semester. This calculation will give the college the percentage of the semester completed by the student. If the student has completed at least 60% of the semester, no further action is taken (see dates below for the 10/11 academic year);
      • The college will apply the percentage of semester completed to the amount of aid the student received to determine the amount of aid he was eligible to have for the days enrolled;
    • If the student used more aid than they was eligible to receive according to days in attendance, then the student must re-pay to the college an amount equal to "funds overspent x 50%".

      Note: If the student owes repayment of federal funds, money must be repaid in full to the college within 45 days, or the student will be ineligible for further aid. The student account can be referred to the Department of Education for collection and can result in garnishment of wages and/or tax returns.
      • If the student owes repayment on federal funds, money must be repaid in full to the school within 45 days, or student will be ineligible for further aid. The student's account can be referred to the Department of Education for collections and can result in garnishment of wages and/or tax returns;
      • If the student used less aid than they were entitled to receive according to days in attendance, then the school owes the student a "post-withdrawal disbursement". School will notify the student of amount and date of availability of funds. Student must claim the funds within 14 days or disbursement will be voided.

A mathematical example showing the application of this policy is available upon request from the financial aid office.

*Reminder: Students who do not complete at least 50% of their classes each term will be placed on Academic Probation for the following term and risk termination from receiving financial aid in subsequent terms. (See Standards of Academic Progress)